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  • Administration
  • Full-time
  • Hyderabad, IN

Posted on January 6, 2024

PopVax is an Indian biotechnology company based in Hyderabad and funded via research agreements with the Gates Foundation and Vitalik Buterin’s biosecurity company Balvi. For the past year, we have been building a novel second-generation mRNA platform for low-cost broadly-protective vaccines via computationally-driven antigen design, starting with an open-source booster vaccine candidate that is intended to protect against the entire sarbecovirus species and, if things go well, the betacoronavirus genus, including current and future strains of SARS-CoV-2, the virus that causes COVID-19.

We are looking for an Administrator to join our team in Hyderabad. The role of the Administrator at PopVax comes with added responsibilities, ones that aren’t necessarily always built into the usual job description of the title. We have a very fast-paced work environment, which demands the ability to keep up with the ever-changing and unpredictable schedules of everyone involved in the progress of research. Essentially, we are looking for someone who is not only highly organized, but also efficient at communication and thorough in administrative task execution.

The job role requires the administrator to be on top of and coordinate the following administrative tasks:

  • Catering for the company, including daily lunch services

  • Setting up interviews for all our rapidly growing departments

  • Booking tickets and hotel reservations on a frequent basis

  • Keeping stock of all administrative and IT requirements

  • Managing the petty cash requests of all departments

  • Organising events for the company from time to time

Candidates should also be prepared to:

  • Ably communicate with the Facilities Executive about the requirements of the office and lab spaces.

  • Coordinate with vendors for any IT requirements that may come up every so often.

  • Coordinate with the site head to stay up-to-date on the requirements of the production team

  • Oversee the administrative components of any interdepartmental events or meetings

  • Communicate and coordinate with the Accounting Department and manage invoices

  • Coordinate other specific requirements that may arise from different departments,


  • 7–10 years experience with an administrative role in the pharmaceutical industry or similar

  • Excellent communication skills, particularly the ability to fluently read, write, and speak in English and Hindi. Proficiency in Telugu is a plus.